Because there is a high demand for producing copies of documents, especially in the offices or workplaces of almost all businesses, the ever-reliable photocopier or copier is a constant fixture. Because of this, sometimes it is hard to identify or even guess if a document is an original or a photocopied one.
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How to Spot Original Documents
Before someone can identify a photocopied document, someone must first know what the original looks and feels like.
An original document will reveal its characteristics to its reader or viewer on a person-to-person basis. This means it is the reader or the viewer’s capacity to deduce and think if the document in front of him or her is original or not.
An original document’s text and feel are more solid and dark, and if it has written words on it, those written words will necessarily have an impression on the paper brought about by the act of writing which has a specific amount of pressure that puts a stress on the paper.
Original documents are heavy on the feel because of the weight of the ink of both the printed and written words. Plus, the smell would be that of fresh paper and ink and if the document is old, the smell would be that of the pages of old books and magazines.
How to Tell if a Document is a Photocopy
Photocopied documents on the other hand would leave a distinct smell because of the reaction of the chemical used to the heat applied in the process of photocopying such documents. Also, a paper that was used in photocopying an original document has a smooth and even feel, also because of the heat and chemical reaction that was made to produce it.
Depending on what type of copier is used, its age, and the quality of the materials. The text and written words would look the same but lighter than that of the original. Also, even if the text, pictures, and written words are colored, their photocopies will look blank unless a special paper or ink, or toner is used.
Benefits of Photocopying Documents and Photocopiers
Even if a document is a photocopy and looks and feels lesser in quality than its original counterpart, the importance of the process of photocopying can never be ignored. Businesses and homes are dependent on these trusted machines in more ways than one.
Due to this fact, photocopiers are:
1) Accurate and fast, making an exact copy of a document is crucial in businesses and even homes. No information is lost visually during the process of the photocopying process, making said process indispensable in spreading information through the medium of paper.
2) Convenience and ease of use. The operator of a photocopier does not need any more knowledge and expertise aside from being familiar with the operation of the machine. He or she only has to put the paper in to achieve the desired result. Gone are the days when people needed to write or print repeatedly to make copies of a single document.
3) Efficient machines. Photocopiers are efficient because, unlike printers, their operator needs only paper and ink or toner to run using less power in the process. Making copies of an original document is made cost-effective more than ever.
4) Different sizes of copies. Sometimes a copy of the original need not be a faithful copy in terms of its size. Modern copiers achieve this feat because of preselected settings and paper size that adapts to the needs of the user or owner of the photocopier.
Conclusion
The significance of photocopies and photocopiers to the modern world is immense, especially in the field of business and information. In view of this, a person interested in owning one can simply look for stores online or even through billboards or signboards. There are several companies that sell or lease copiers to meet the requirements of those in need.
FAQs
Depending on what type of copier is used, its age, and the quality of the materials. The text and written words would look the same but lighter than that of the original. Also, even if the text, pictures, and written words are colored, their photocopies will look blank unless a special paper or ink, or toner is used.
What is a photocopier lease? ›
Photocopier leasing allows you to spread the cost of your copier over 3 to 5 years. Leasing the equipment means you will pay monthly or quarterly over the fixed term, instead of making the full payment at the beginning of the agreement.
How can you tell an original document from a copy? ›
Photocopies are two-dimensional representations of original documents which are three-dimensional. Originals disclose all of the physical and optical features of the printing processes and handwriting features.
What is considered a photocopy? ›
A photocopy is a copy of a document made using a photocopier. He was shown a photocopy of the certificate. Synonyms: copy, reproduction, duplicate, Xerox [trademark] More Synonyms of photocopy. 2. transitive verb.
How do I get out of a photocopier lease? ›
Six Ways To Get Out Of A Copier Lease
- Review the condition for cancellation. ...
- Look at the contact for any clauses that might be helpful. ...
- Pay off the lease amount. ...
- Check the agreement for an assumption clause. ...
- Through lease transfer (copier lease buyout) ...
- Negotiate with the provider for early lease termination.
Debit the "Office Equipment" account to reflect the value of the copier as an asset. Simultaneously, credit the "Lease Payable" account to represent the outstanding lease obligation. For finance leases, allocate a portion of each lease payment towards reducing the lease liability over time.
What is copier leasing? ›
A copier lease is typically an option to hire a copier machine over an agreed period. This is similar to copier renting as the lessee may be financially incapable of purchasing a leasing machine at once or it may be way beyond their budget.
How to tell if a document is a photocopy? ›
The text and written words would look the same but lighter than that of the original. Also, even if the text, pictures, and written words are colored, their photocopies will look blank unless a special paper or ink, or toner is used.
How to tell if a file is a copy or original? ›
Right-click on the file and select "Properties." Under the properties tab, you can find various timestamps related to creation, modification, and access. By analyzing these timestamps, you can determine if a file has been accessed or copied without your knowledge.
How can you tell the difference between a copy and an original? ›
There are several differences between a copied book and an original book, including:
- Quality: Copied books are often of poor quality, with low-resolution images and poor formatting. ...
- Legality: Copied books are illegal, while original books are legal and produced with permission from the copyright owner.
photocopy . ( photocopied) means a copy or reproduction of an original document including books, records, and working papers; to make a photographic reproduction of any document, printed, pictorial, or other medium of information or recordkeeping. ( )
What is the difference between original copy and photocopy? ›
A photocopy is specifically the product/result of scanning a piece of paper on a copy machine or printer. A copy can mean this if context strongly suggests, but can mean different things. For example, you can copying files on your computer's desktop, but those aren't photocopies (even if you print them).
What is the difference between a true copy and a photocopy? ›
A certified true copy is usually a special copy of an original document and is made by a notary public or lawyer. A photocopy is just a copy made from a primary document without any certification attached to it. A true copy is a photocopy or duplicate made (without alterations) of any original document.
How to negotiate a copier lease? ›
Here's a checklist of what to negotiate when entering into a new agreement:
- No annual increases.
- 30 Day renewal at the end of the lease (Cross out the Evergreen Clause)
- Maintenance Agreement is separate from your Lease Agreement.
- Add a Performance Guarantee to your paperwork and have both parties sign off on it.
The Type of Lease
There are essentially two options available when leasing copiers: A capital lease or an operating lease. A capital lease is treated much like a loan with the equipment accounted as an asset on your balance sheet. This means that you benefit from tax depreciation and other similar benefits.
What happens at the end of a photocopier lease? ›
At the end of a copier lease, the leasing company will typically offer the lessee three options: return the copier, renew the lease, or purchase the copier. Each option has its own advantages and disadvantages, so it's important to weigh the pros and cons before making a decision.
How does a copier lease buyout work? ›
[Quick Summary] A copier lease buyout is a one-time payment that you make if you don't like your provider and want to break your contract but it hasn't ended yet. Your provider sets the price based on factors such as how many payments are left and the machine's residual value.
Is a copier lease an operating lease? ›
The Type of Lease
There are essentially two options available when leasing copiers: A capital lease or an operating lease. A capital lease is treated much like a loan with the equipment accounted as an asset on your balance sheet. This means that you benefit from tax depreciation and other similar benefits.
