Current office technology is pushing all workflows digital. While paper will always have a place in the office, businesses should attempt to stay current with digital trends.Cloud software allows team members to collaborate on documents over the internet without printing. Now it’s becoming popular to scan files directly to the cloud to be shared with colleagues. If you’re curious about scanning directly to Google Drive, here are four easy steps to make it happen.
Typical scan destinations are a computer, email, or SD card. To access Google Drive, you need the App. Browse through the App options on your MFP's display and select Google Drive. Double check to see if you need to register your device with the manufacture's web services.
Your scanner will give you a web address and code that you need to access on your computer browser. It will ask you to specify the Google account that you want to receive your scans. An account can be created specifically for the device that is producing the scan documents if you are in an organizational setting.
Enter the code given to you from the scanner on your browser open on your computer. This step establishes that you are in control of both the Google account and the scanning device.
3. Secure Your Account
Add a password to the Google App on your scanning office equipment. A password prevents anyone from accessing files or the addition of unwanted files to your drive.
Make sure the password is changed regularly and contains a unique phrase or variety of character and symbol combinations.
4. Configure Settings
The last step is to create the configuration for uniform scanning. You can elect for color options, resolution, and file format. Most documents will be PDFs whereas photos are PNG. It all depends on the files you work with most frequently.
Learning new processes can be overwhelming, but when tackled in small pieces is manageable. Staying current on the latest trends in office technology will continue to give your company forward momentum and allow everyone in the office to leverage efficiencyand effectiveness.
Want to learn about other ways copiers have evolved to make your life easier?
Daniel has a passion for educating and helping people and has spent over a decade in the education and office technology industries. He has a Bachelor's in Education from the University of West Georgia and an MBA from the University of Georgia. Daniel has been the lead writer at SOS since 2017 and specializes in managed IT services, copiers and printers, and business phone systems. He lives in Atlanta and has a goofy greyhound named Ticker.
Select the app: Search for the Google Drive app on your multifunction printer's touchscreen interface. Connect to your Google account: Go to your browser and enter the address indicated on your device. Choose your Google account and enter the code shown on your multifunction printer or scanner.
Select the app: Search for the Google Drive app on your multifunction printer's touchscreen interface. Connect to your Google account: Go to your browser and enter the address indicated on your device. Choose your Google account and enter the code shown on your multifunction printer or scanner.
Option 1: Use the Document Scan Feature in Google Drive for Android. Google Drive's scan-to-drive function only works on Android devices that have a functional camera. It uses whatever the default camera app is on the device, so if you're used to using a third-party camera app, it may not work.
Turn the printer on and open the scanner – lift the scanner lid, load the document you wish to scan into the tray if your printer has an all-in-one paper feeder. Insert the document – place the document face-down in the scanner and use the arrow marking on the glass to help align your document in the correct place.
Answer. Step 1: Open the Google Drive app and then select the plus icon used to create a new document.Step 2: In the options, you'll see Scan.Select Scan to proceed.
Google's file storage app now has a built-in scanner just for Android users. While apps to scan and organize documents are nothing new, they can be a bit cumbersome. Aside from using a third-party app, you're often left trying to figure out what folder your documents scanned to.
Clear Scan is a free PDF scanning app, which allows you to quickly scan any text or image into a PDF file. The app includes an edge detection feature to prevent your images looking skewed, and scanned files can be easily saved to cloud storage services such as Dropbox and Google Drive.
Select an option: Sync folders with Drive: Files you change in the synced folder reflect on Drive. Drive changes reflect on your computer. Synced folders show under "Computers."
Once the file is in your Google Drive account, right-click it and select Open with | Google Docs ( Figure B). The file will then convert to text and open in a new Google Docs document.
Introduction: My name is Gregorio Kreiger, I am a tender, brainy, enthusiastic, combative, agreeable, gentle, gentle person who loves writing and wants to share my knowledge and understanding with you.
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